Magento Product Import: Streamline your Store Management

Magento Product Import: Streamline your Store Management

Importing products in Magento 2 can be an efficient way to manage your online store. This guide will cover the steps and best practices for a smooth, error-free product import process.

We will discuss topics such as preparing data and configuring import behavior. You can specify the import file, check data, finish the import, and view the import history. Additionally, we will address common validation errors and their solutions.

How to Import Products in Magento?

Step 1: Preparing Data

You first have to prepare your product data in a CSV file. To do this:

  1. Log in to the Magento 2 Admin Panel.
  2. Go to System > Data Transfer > Import.
  3. In the Import Settings section. Set Entity Type to "Products."
  4. Click Download Sample File to download a template CSV file.
  5. Open the sample file and ensure that your product data follow the format in the template.

Magento 2 Admin Panel: Preparing Data for Import

  1. Confirm that the size of your import file is within the allowed limits. It is usually 2 MB in size.
  2. If your data includes image paths, ensure the image files have been uploaded to the correct location on your server.

Step 2: Configuring Import Behavior

Before starting the import process, configure the desired import behavior:

  1. In the Import Behavior section, choose the action you want to perform when importing data: Add/Update, Replace Existing Complex Data, or Delete Entities.

Magento 2 Admin Panel: Configuring Import Behavior

  1. Set the Error Handling option to either Stop on Error or Skip Error Entries.
  2. Go to the Allowed Errors Count field. Enter the maximum number of errors allowed before the import process is paused.
  3. Leave the Field Separator and Multiple Value Separator fields as their default values (comma).

Step 3: Specifying the Import File

Next, upload the CSV file containing your product data:

  1. In the File to Import section, click Choose File, select your CSV file, and click Open.

Magento 2 Admin Panel: Specifying the Import File

  1. Your import data may include image paths. Enter the path to the uploaded images on your server. Or add the full URL to the images on an external server in the Images File Directory field. It is the directory that contains the images.

Step 4: Checking Data and Finishing the Import

Before completing the import process, validate your data:

  1. Click Check Data in the upper-right corner and wait for the validation process to complete.

  2. If the file is valid, click Import in the Validation Results section. If there are errors, correct them in the CSV file and repeat the validation process.

  3. Once the import is complete, a notification will appear.

Magento 2 Admin Panel: Checking Data and Finishing Import

Step 5: Viewing Import History

To view your import history:

1 Choose System > Data Transfer > Import History in the Admin Panel. 2. The import history table will display all import and export actions for easy tracking.

Magento 2 Admin Panel: Viewing Import History

Common Validation Errors and Solutions

During the import process, you may encounter some common validation errors. Here are a few examples and their solutions:

  1. Incorrect Visibility Ensure you use the correct Magento 2 text values for the visibility field.

  2. Invalid Separator or Format Check your CSV file and ensure the separators match the import settings.

  3. Different Number of Fields and Product Info Review your CSV file and add separators or double quotes.

  4. Invalid Product Type Check your CSV file for invalid product_type values or use a third-party module. It helps to identify and add the necessary products.

  5. Incorrect Value of the Select Fields Compare the attribute values in your CSV file with those in Stores > Attributes > Product in Magento.

Enhanced Product Import Process in Magento 2

1. Utilizing Store View Codes and Product Tax Classes

You may need to assign a different store view code, an associated store code to your products. The store view code is an essential part of your product data. It defines the associated store view for the product.

To assign a store view code, simply include the store view code column in your CSV file. Enter the appropriate codes for each product.

Similarly, you may need to assign a tax class name to a product tax class. A product tax class determines the tax rules applied to a product.

To assign a tax class name to a product, include the tax class name column in your CSV file. Input the correct tax class names for your products.

2. Managing Product Categories and Image Labels

Product categories play a crucial role in organizing your products. It makes it easier for customers to find what they want.

When importing data, you can manage product categories. Add a column for category IDs and assign the appropriate values—visibility of assigned categories, including the full path required for each type in the CSV file.

For product images, provide descriptive labels for better accessibility and search engine optimization. In your import file, you can add columns for the base, a small image label, and a label of a base product image.

Then, input descriptive labels for each product image, such as "Blue T-Shirt Front View" or "Stainless Steel Watch."

3. Handling Errors and Skipping Error Entries

During the import process, you may encounter a certain number of errors.

Limit the maximum allowed error count in the import settings to manage these errors. If the number of errors exceeds the permitted limit, the import process will stop automatically.

You may prefer to skip error entries and continue the import process. In that case, choose "Skip error entries" in the import behavior settings. This option will allow the import process to continue despite errors.

4. Utilizing Multiple Value Separators and Automatically Based Image Labels

Sometimes, you may need to include multiple values for a product attribute. Use a multiple-value separator (such as a comma or a pipe) in your CSV file.

It will allow you to input multiple values for a single attribute. For example, assigning multiple color options to a product. Or you can add an automatically based image label a label of a base product image.

Magento can automatically generate labels for image labels based on the product's name or other attributes. To enable this feature, leave your CSV file's image label columns empty. Magento will automatically generate the labels.

Following Best Practices for Importing Data in Magento

When importing products in Magento, follow the best practices to ensure a smooth process:

  1. Use a combination of digits and letters without spaces for SKUs and other unique identifiers.
  2. Ensure your CSV file uses the correct format for image URLs, such as ""
  3. Double-check your CSV file to ensure all required columns and data are included.

FAQs: How to Import Products in Magento 2

1. How do I import and export products in Magento 2?

Follow the steps outlined in this guide to import products in Magento 2. To export products, go to System > Data Transfer > Export in the Magento Admin Panel and follow the on-screen instructions.

2. How to import products programmatically in Magento 2?

Importing products programmatically in Magento 2 requires custom coding and using Magento's API. The process is more complex than built-in import functions. It is recommended for advanced users or developers.

3. What is import in Magento 2?

Import in Magento 2 refers to adding or deleting product data in your online store using a CSV file. This feature helps save time and effort compared to manually adding or updating products.

4. How to import CSV files in Magento?

Follow the steps in this guide to prepare and import a CSV file containing product data in Magento 2.

5. How to import product images in Magento 2?

When importing product data, including columns for the base image, a small image, and a thumbnail image in your CSV file. Provide the correct image URLs or paths, and ensure the images are uploaded to the appropriate server location.


Importing products in Magento 2 becomes easy as you follow the steps in this guide. Take enough time to prepare your data and learn about common validation errors. You can make your online store's product import experience seamless and efficient.

For more guides on Magento, don't forget to check out Magento tutorials.

Nikita S.
Nikita S.
Technical Writer

As a professional content writer, Nikita S. is experienced in crafting well-researched articles that simplify complex information and promote technical communication. She is enthusiastic about cloud computing and holds a specialization in digital marketing.

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