Magento POS Technology Trends and Updates for Retailers

• What is the Magento Point of Sale System?

• Types of POS Systems for Magento 2 Stores

• Latest Trends in Magento 2 POS Systems for 2025

• How does a Point of Sale System Work?

• Advantages of the POS System for Magento 2 Stores in 2025

• How to Select the Right Point of Sale (POS) System for Magento?

• FAQs

• Summary

What is the Magento Point of Sale System?

Magento POS system is a checkout technology used at the point of sale. It comes with hardware and software components. These parts work together to streamline the payment process.

A POS system adds the product cost, sales tax, and barcode scanning. The system can also process Magento discounts or loyalty points during checkout.

Magento POS features include:

• Sync order and customer data in real-time

• Reduce manual data entry from stores.

• Manage transactions from one admin pane.l

• Personalize checkout options for customers

• Check employee actions

• Customize invoices

• Analyze sales reports

• Keep track of inventory.

Types of POS Systems for Magento 2 Stores

1. On-premise POS systems

• On-premise POS systems get installed on a server at your facility. They are also referred to as legacy or traditional POS systems. It resembles a touchscreen device or a desktop computer.
• You have to maintain and upgrade the system on-site. There can be software licenses and technical fees for on-premise POS.

2. Cloud-based POS systems

• A cloud-based POS system can be installed on remote data centers. You can access the stored data from anywhere.
• The software gets updated in a remote setting. You don’t have to maintain the system or servers on-site. Some web-based POS systems also have an offline mode.

3. Other POS System Types

I. Mobile POS

• Mobile POS accepts payments on a mobile device. It can be smartphones, tablets, or iPads.
• Mobile POS is a subcategory of cloud-based POS systems. It offers better mobility for on-the-go businesses.
• Examples include food trucks, farmers’ markets, and other businesses.

II. Retail

• Retail POS systems are for brick-and-mortar stores. It lets you manage orders and process payments in an instant.
• You can also manage customer profiles and staff activities for retail.

III. Multichannel

• Multichannel POS systems can work with many points of sale. It can integrate with your website and social media. You can also add third-party marketplaces.
• The software is compatible with all the channels. It is helpful for merchants who have omnichannel ecommerce brands.

Latest Trends in Magento 2 POS Systems for 2025

How does a Point of Sale System Work?

1. Components of the POS System

• POS terminal -The central admin that controls the entire system.

• Barcode scanner -Scan barcodes and add discount codes. It’s often used with retail POS systems to speed up the checkout.

• Receipt generation -A POS comes with a printer to generate paper receipts. Customers like to keep a record of their purchases. You can also add digital receipts.

• Credit card machine - The machine lets you process payments using debit or credit cards.

• Scale -Scales help weigh the products, for example, groceries in a farmer’s market. You can use the scale to calculate the product’s price.

• Cash drawer -Some customers prefer to pay with cash. A cash drawer offers a secure place to store funds, checks, and receipts.

The POS software keeps track of all transactions. It also collects customer details and order history.

2. POS System Workflow

The POS system workflow has four main steps-

1. A customer chooses a product

Customers browse your shop and look for products and their prices. In physical stores, a barcode scanner adds products to the customer's cart.

Users can add products with an “Add to Cart” button on the online store.

2. The POS system calculates the total price

The POS system calculates all the products in the shopping cart. It includes the sales tax and updates the inventory count. You can see the items sold in a specific period.

3. Customer pays for the items

Customers can use different Magento payment methods for their items. The POS system accepts credit cards, e-wallets, and more.

You can also add loyalty points or gift cards.

4. The POS transaction gets finalized

Once the payment gets processed, the order and sale get finalized. The receipt of the transaction gets printed or emailed to the customer.

Advantages of the POS System for Magento 2 Stores in 2025

1. Data Collection and Reporting

A POS system collects sales and customer data in real-time.

The data collection workflow includes:

• Employee ringing up a sale

• Inventory gets scanned

• Product and customer details

• Recording taxes and discounts

You can use the combined data to optimize the sales channels daily. The POS system reduces the manual tasks of creating sales reports.

2. Increased Efficiency

• The POS system reduces time per transaction. It does not need manual data entry. The system helps cut human errors during checkout.
• Employees do not have to memorize pricing for each item. The POS admin dashboard shows the list of products with individual prices.
• You can serve more clients per hour and improve checkout speed. Transactions are calculated using a POS solution.

3. Centralized Inventory Management

• POS allows you to manage your inventory in real-time. You can track the number of available products and manage Magento inventory.
• Without a POS system, you’d have to check the stock every day.
• The POS system supports automated inventory tracking via a screen. You can scan and enter the product quantities during checkout.
• It displays inventory updates from many warehouses. With data syncing, the shoppers can see the accurate stock available.

4. Quick Transactions

• A POS system processes payments faster than manual transactions.
• The employee scans the products, and the system calculates the price during checkout. The invoice or bills are generated with the receipt printer.
• Customers can pay by cash, credit, or debit card. It depends on the terminal. It makes things quick and easy for customers to complete the transactions.
• The POS system ensures that the waiting time is reduced for consumers. Cashiers are also more efficient in completing transactions.

5. Extra Payment Options

Modern point-of-sale (POS) systems offer a variety of payment options for customers. You can include options such as:

• Cash

• Magstripe credit cards

• Credit cards and debit cards

• Contactless payments

• Mobile wallets - Apple Pay or Google Pay

• Venmo and Zelle payment methods

• Gift cards -redeemed in-store or online

Payment options give shoppers more flexibility to finish the sale.

6. Optimized Checkout

The POS system lets you create a frictionless checkout process. You can reduce the number of steps required during checkout.

• Single-click checkout -Add one-click checkout options for registered customers.

• Localize checkout - Add the local language, currency, and payment options. It is for customers from various regions.

• Customer profiles - POS records customer transactions and creates order history. Create personalized sales channels and add rewards and gift cards.

• Auto-fill checkout fields - POS saves customer information. Registered users do not have to re-add their information to the system at every checkout.

• Guest checkouts -Customers can check out of a store without creating an account.

7. Multi-Store Functions

Omnichannel selling leads to 80% higher rates of incremental store visits. The modern POS system allows for multi-store functions.

Some of the features include:

• Add many physical outlets to your system

• Real-time sync data from many stores

• Apply product prices to stores.

• Personal login credentials for each admin

• One admin panel for multiple stores

• Connect many barcode readers to the system.

You can also categorize data based on location, sales agents, and more. The POS system gives you a unified overview of every store’s sales reports.

8. Analytics and Reports

Each transaction via the POS system gets added to a Magento reporting tool. You don’t have to view Magento sales data on separate platforms.

With POS, you get a complete overview of brand sales. You can add filters to sales channels based on categories such as:

• Online and retail store sales

• Sales data over some time -Day, week, month, year, or custom

• Sales by the employee -Average order value or items per order.

• Sales by channel -Online store and many store locations

• Sales by location - Geographic areas with online stores are listed.

• Sales by product (sales volume, profitability, stock quantity, and percent of inventory sold)

• The number of orders -Fulfillment stage, such as paid, unfulfilled, and fulfilled.

Advanced POS systems also produce visual reports. You receive real-time insights into sales and order volumes.

POS lets you analyze the performance of your stores. It helps improve your sales strategy.

9. Improved Customer Management

POS has integrated CRM tools that record customer data. It provides insights into customer behavior during checkout.

You can use CRM data for your marketing campaigns:

• Sale history -Used for selling related products and cross-selling.

• Customer details: Name, age, birthday.

• Phone number and email address - Send email notifications about discounts and offers.

• Personalized selling -Enhance the shopping experience for each customer.

How to Select the Right Point of Sale (POS) System for Magento?

The right POS system depends on the extension for POS and your store's requirements. Its costs vary based on the unique features and services it offers. Outline your budget for the POS system. Check if the system is compatible with your Magento version.

You also have to train the employees on the new POS system. Choose a POS software that is user-friendly. The system should also be scalable during peak traffic. It should handle a high volume of transactions during holiday seasons or Black Friday sales. Look for the features you will need for your business.

Some essential features in the Magento POS system include-

• Payment processing

• Support multi-store operations

• Inventory management system

• Offline stores

• Customized reporting

• Many payment options

• Customer relationship management

• Receipts & order history

• Marketing tools

• Track sales performance

FAQs

1. Which browser requirements must retailers consider when using Magento POS software?

Modern POS software supports web browsers like Chrome 4+, Firefox 10+, Safari 11+, and Edge. Retailers should use the latest browser versions for optimal security and performance. The system runs in browsers without requiring app downloads.

2. How do admins configure user permissions for different staff roles in POS systems?

Admins configure user permission settings through System > Permissions > User Roles. They create custom roles with specific access rights and assign sales agents. This ensures staff access only to relevant areas.

3. What makes PWA technology beneficial for modern point-of-sale operations?

PWA technology enables retailers to operate point-of-sale systems offline. It creates orders without an internet connection while syncing data once connectivity returns. The technology provides app-like performance with faster loading times. Staff can serve customers during network outages.

4. How does integration between online stores and physical locations impact inventory management?

Integration ensures real-time sync of inventory, sales, and customer data across channels. When products sell in physical stores, online inventory updates prevent overselling, which creates a unified omnichannel experience.

5. Can retailers customize their POS interface and functionality after initial setup?

Retailers can customize their POS systems. It includes custom receipt designs, company logos, and payment method labels. Many Magento POS solutions offer open-source code access for customization and modification. This flexibility supports unique business processes and branding needs.

Summary

Magento POS systems organize financial transactions in ecommerce stores. In this article, we discuss the latest trends and the importance of POS systems. Here is a recap:

• Magento POS streamlines checkout with real-time inventory tracking capabilities.

• Cloud-based systems dominate with mobile and multichannel integration options.

• AI technology and contactless payments define modern retail trends.

• POS workflow includes product scanning, payment processing, and a receipt.

• Centralized management improves efficiency while reducing data entry.

Choose managed Magento hosting with POS systems for a seamless checkout and sales experience.

[Updated on 12 June, 2025]