Magento 2 Order Status for Optimal Order Management

Magento 2 Order Status for Optimal Order Management

Are you looking to streamline your online store's order management with Magento 2 order status? Discover the power of custom order statuses and how they can significantly enhance your order tracking and fulfillment process. We uncover how to manage and optimize your Magento 2 order statuses like a pro!

Key Takeaways

  • Understanding the importance of custom order statuses in Magento 2
  • Creating and defining custom order statuses through the admin panel
  • Making custom order statuses visible on the storefront
  • Assigning and editing order statuses for optimal order management
  • Differentiating between default and custom order statuses
  • Managing and modifying order statuses to improve order processing flow

Creating Custom Order Statuses in Magento 2

To efficiently manage and track orders in Magento 2, it's essential to understand the importance of custom order statuses.

Navigate to the Admin Panel

  1. Log in to your Magento 2 admin panel.
  2. Navigate to Stores > Settings > Order Status.
  3. Click on the Create New Status button.

Navigating through the Magento 2 admin panel for order status management

Define a Status Code and Status Label

Once you've navigated to the "Create New Status" page, you'll need to define a status code and status label for your custom order status.

  1. Enter a unique status code for your custom order status. This should combine letters and numbers with no spaces or special characters.
  2. Define a status label for your custom order status. This text will be displayed on the storefront and admin panel to represent the status.
  3. Click the Save Status button to save your new custom order status.

Defining custom order status code and label in Magento 2

Assign and Edit the Order Status in Magento 2

Managing your online store's order processing workflow is essential for tracking and fulfilling customer orders. An important aspect of this process is understanding how to assign an order status to a state and edit existing order statuses in Magento 2.

Assigning a custom order status to an order state in Magento 2

Assigning Order Status to Order State

  1. Click "Assign Status to Stage" next to the "Create New Order Status" button.
  2. From the "Order Status" dropdown, select the desired status to assign.
  3. Set the "Order State" to the appropriate stage in the workflow.
  4. Check the "Use Order Status as Default" box to set this status as the default for the order state.
  5. To display this status on the storefront, check the "Visible on Storefront" box.
  6. Click "Save Status Assignment" to complete the assignment.

Editing Existing Order Statuses

  1. Select the order status you wish to modify in the Order Status grid.
  2. Adjust the order status settings as required.
  3. Click "Save Status" to preserve the changes made.

Manage Default and Custom Order Statuses

In Magento 2, order management is crucial for tracking and fulfilling customer orders. An essential part of this process is understanding the differences between default order statuses and custom order statusesand knowing how to manage and modify them.

Default Order Statuses vs. Custom Order Statuses

Default order statuses are pre-defined by Magento and reflect the position of orders throughout their lifecycle. Examples include "Pending," "Processing," and "Complete."

These default statuses are associated with specific assigned states that determine the stage of the order, such as "New," "Processing," and "Complete."

On the other hand, custom order statuses are user-defined and can be created to suit the specific needs of your business better. They can be assigned to existing order states or linked to multiple states if necessary.

Impact on Order Processing Flow

Removing or unassigning an order status can have the following effects on your order processing flow:

  1. The removed or unassigned order status will no longer be available for selection in the order management system.

  2. Orders previously associated with the removed or unassigned status may require manual intervention or reassignment to a different level.

  3. Your store's order tracking and reporting may be affected, as the removed or unassigned status will no longer be part of the order processing flow.

FAQs: Magento 2 order status

1. What are the order statuses available in Magento 2?

When an order is made in Magento 2, it starts with default order statuses such as "Pending," "Processing," and "Pending Payment." You can also create custom order statuses to suit your business needs.

2. How to get order status by order ID in Magento 2?

To retrieve the order status by order ID in Magento 2, load the order using the order ID and then call the getStatus() method on the loaded order object.

3. How to set order status to a state in Magento 2 programmatically?

Load the order object using the order ID to set an order status to a specific state programmatically. Then use the setStatus() and setState() methods to update the quality and state.

4. How to update Magento 2 order status?

To update the order status in Magento 2, navigate to the Order Management section in the admin panel, locate the order you want to edit, and modify the status using the available options.

5. How to get all orders in Magento 2?

To fetch all orders in Magento 2, you can use the Order Repository Interface and search criteria to retrieve a list of charges based on specific filters or conditions.

6. How to complete a Magento 2 order?

To complete an order in Magento 2, ensure all required steps, like payment, shipping, and invoicing, are done. The order status will then automatically change to "Complete."


In this article, we covered the essentials of Magento 2 order status. It includes creating custom order statuses and assigning and editing them. We looked at the impact of the order status on your online store's order processing flow.

These steps will optimize your order management and enhance customer satisfaction. Stay tuned for more Magento tutorials to keep your e-commerce store running smoothly and efficiently.

Nikita S.
Nikita S.
Technical Writer

As a professional content writer, Nikita S. is experienced in crafting well-researched articles that simplify complex information and promote technical communication. She is enthusiastic about cloud computing and holds a specialization in digital marketing.

Get the fastest Magento Hosting! Get Started