What is Magento POS - Point of Sale System?

What is Magento POS - Point of Sale System?

A POS system allows store owners to optimize the sales processes. It syncs sales data from multiple stores and displays it on a central dashboard.

You can use the same database and track sales in real-time. The POS system also offers cross-channel promotions and helps optimize checkout.

We will cover what is a Magento POS system and how to find the right POS solution for your business.

A POS system allows store owners to optimize the sales processes. It syncs sales data from multiple stores and displays it on a central dashboard.

You can use the same database and track sales in real-time. The POS system also offers cross-channel promotions and helps optimize checkout.

We will cover what is a Magento POS system and how to find the right POS solution for your business.

What is the Magento Point of Sale System?

What is the Magento Point of Sale System?

Magento POS system is a checkout technology used at the point of sale.

It comes with hardware and software components. These parts work together to streamline the payment process.

A POS system adds the product cost, sales tax, and barcode scanning. The system can also process discounts or loyalty points during checkout.

The POS system speeds up the checkout. It tracks all product transactions in real-time. If a product is out of stock, you are quickly notified from the system’s records.

Magento POS features include:

  • Sync order and customer data in real-time
  • Reduce manual data entry from stores
  • Manage transactions from one admin panel
  • Personalize checkout options for customers
  • Monitor employee actions
  • Customize invoices
  • Analyze sales reports
  • Keep track of inventory

Types of POS Systems

1. On-premise POS systems

On-premise POS systems -Types of POS Systems

On-premise POS systems are installed on a server at your facility. They are also called legacy or traditional POS systems.

It looks like a touchscreen monitor or a desktop computer.

You have to maintain and upgrade the system on-site. There can be software licenses and technical fees for on-premise POS.

2. Cloud-based POS systems

Cloud-based POS systems  -Types of POS Systems

A cloud-based POS system is installed on remote data centers. You can access the stored data from anywhere.

The software is updated remotely and automatically. You don’t have to maintain the system or servers on-site.

Some web-based POS systems also have an offline mode.

3. Other POS System Types

Other POS System Types -Mobile POS, Retail and Multichannel POS

  • Mobile POS

Mobile POS accepts payments on a mobile device. It can be smartphones, tablets, or iPads.

Mobile POS is a subcategory of cloud-based POS systems. It offers better mobility for on-the-go businesses.

Examples include food trucks, farmer’s markets, and other businesses.

  • Retail

Retail POS systems are designed for brick and mortar stores. It lets you manage orders and process payments quickly.

You can also manage customer profiles and staff activities for retail.

  • Multichannel

Multichannel POS systems can work with many points of sales. It can integrate with your website and social media. You can also add third-party marketplaces.

The software is compatible with all the channels. It is helpful for merchants that have omnichannel brands.

How does a POS System Work?

Components of POS System

How does a POS System Work? - Components of POS System

  • POS terminal -The central admin that controls the entire system.

  • Barcode scanner -Scan barcodes and add discount codes. It’s often used with retail POS systems to speed up the checkout.

  • Receipt generation -A POS comes with a printer to generate paper receipts. Customers like to keep a record of their purchases. You can also add digital receipts.

  • Credit card machine -The machine lets you process payments using debit or credit cards.

  • Scale -Scales help weigh the products, for example, groceries in a farmer’s market. You can use the scale to calculate the product’s price.

  • Cash drawer -Some customers prefer to pay with cash. A cash drawer offers a secure place to store funds, checks, and receipts.

The POS software keeps track of all transactions. It also collects customer details and order history.

POS System Workflow

How does a POS System Work? - POS System Workflow

The POS system workflow has four main steps-

1. A customer chooses a product

Customers browse your shop and look for products and their prices. In physical stores, a barcode scanner adds products to their cart.

Users can add products with a “Add to Cart” button on the online store.

2. The POS system calculates the total price

The POS system calculates all the products in the shopping cart. It includes the sales tax and updates the inventory count. You can see the items sold in a specific period.

3. Customer pays for the items

Customers can use different payment methods for their items. The POS system accepts credit cards, e-wallets, and more.

You can also add loyalty points or gift cards.

4. The POS transaction is finalized

Once the payment is processed, the order and sale are finalized. The receipt of the transaction is printed or emailed to the customer.

Advantages of POS System

Advantages of POS System

1. Data Collection and Reporting

A POS system collects sales and customer data in real-time.

The data collection workflow includes:

  • Employee ringing up a sale
  • Inventory is scanned
  • Product and customer details
  • Recording taxes and discounts

You can use the combined data to optimize the sales channels daily. The POS system reduces the manual tasks of creating sales reports.

2. Increased Efficiency

The POS system reduces time per transaction. It does not require manual data entry. The system helps minimize human errors during checkout.

Employees do not have to memorize pricing for each item. The POS admin dashboard shows the list of products with individual prices.

You can serve more clients per hour and improve checkout speed. The transactions are calculated precisely using a POS solution.

3. Centralized Inventory Management

POS allows you to manage your inventory in real-time. You get to know the number of available products and track inventory.

Without a POS system, you’d have to physically check the stock every day.

POS system supports automated inventory tracking via a screen. You can scan and enter the product quantities during checkout.

It displays inventory updates from multiple warehouses. With data synching, the shoppers can see the accurate stock available.

4. Quick Transactions

A POS system processes payments faster than manual transactions.

The employee scans the products, and the system automatically calculates the price during checkout. The invoice or bills are generated quickly with the receipt printer.

For online stores, the product prices are added to the cart directly.

Customers can pay by cash, credit, or debit card, depending on the terminal. It makes it quick and easy to complete the transactions.

The POS system ensures the waiting time is reduced for consumers. Cashiers are also more efficient in completing transactions.

5. Additional Payment Options

Modern POS systems allow multiple payment options for customers. You can include options such as:

  • Cash
  • Magstripe credit cards
  • Credit cards and debit cards
  • Contactless payments
  • Mobile wallets - Apple Pay or Google Pay
  • Venmo, Zelle payment methods
  • Gift cards -redeemed in-store or online

Payment options give shoppers more flexibility to finish the purchase.

6. Optimized Checkout

The POS system lets you create a frictionless checkout process. You can reduce the number of steps required during checkout.

  • Single-click checkout -Add one-click checkout options for registered customers.

  • Localize checkout - Add the local language, currency, and payment options for customers from various regions.

  • Customer profiles - POS records customer transactions and creates order history. Create personalized sales channels and add rewards and gift cards.

  • Auto-fill checkout fields - POS saves customer information. Registered users do not have to re-add their information to the system at every checkout.

  • Guest checkouts -Customers can check out a store without creating an account.

7. Multi-Store Functions

Omnichannel selling leads to 80% higher rates of incremental store visits. The modern POS system allows for multi-store functions.

Some of the features include:

  • Add multiple physical outlets to your system
  • Real-time sync data from many stores
  • Apply product prices to stores
  • Personal login credentials for each admin
  • One admin panel for multi-stores
  • Connect multiple barcode readers to the system

You can also categorize data based on location, sales agents, and more. The POS system gives you a unified overview of every store’s sales reports.

8. Analytics and Reports

Each transaction via the POS system is added to a reporting tool. You don’t have to view Magento sales data on separate platforms.

With POS, you get a complete overview of brand sales. You can add filters to sales channels based on categories such as:

  • Online and retail store sales

  • Sales data over a period of time -Day, week, month, year, or custom

  • Sales by the employee -Average order value or items per order.

  • Sales by channel -Online store and multiple store locations

  • Sales by location - Geographic areas where online stores are located.

  • Sales by product (sales volume, profitability, stock quantity, and percent of inventory sold)

  • The number of orders -Fulfillment stage such as paid, unfulfilled, fulfilled.

Advanced POS systems also produce visual reports. You get real-time trends in sales and order volumes.

POS lets you analyze the performance of your stores. It helps improve your sales strategy quickly.

9. Improved Customer Management

POS has integrated CRM tools that record customer data. It provides insights into customer behavior during checkout.

You can use CRM data for your marketing campaigns:

  • Purchase history -Used for selling related products and cross-sells.

  • Customer details -Name, age, birthdays.

  • Phone number and email address -Send email notifications or SMS about discounts and new offers.

  • Personalized selling -Enhance the shopping experience for each customer.

How to Find the Right POS System for Magento?

How to Find the Right POS System for Magento?

The right POS system depends on the Magento extension for POS and your store requirements.

Its costs vary based on the unique features and services. Outline your budget for the POS system.

Check if the system is compatible with your Magento version.

You also have to train the employees with the new POS system. Choose a POS software that is user-friendly.

The system should also be scalable during peak traffic. It should handle many transactions during holiday seasons or Black Friday sales.

Look for the features you will require for your business.

Some essential features in the Magento POS system include-

  • Payment processing
  • Support multi-store operations
  • Inventory management system
  • Offline stores
  • Customized reporting
  • Multiple payment options
  • Customer relationship management
  • Receipts & order history
  • Marketing tools
  • Track sales performance

Merchants can integrate with a wide range of Magento 2 POS extensions. You can find it on sites like Amasty or third-party solutions.

To learn more about the Magento platform, check out the MGT-Commerce blog.

Nikita S.
Nikita S.
Technical Writer

As a professional content writer, Nikita S. is experienced in crafting well-researched articles that simplify complex information and promote technical communication. She is enthusiastic about cloud computing and holds a specialization in digital marketing.


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